POSITION SUMMARY

The Operations Coordinator plays a key role in ensuring the smooth and effective functioning of the Kids Min Department by facilitating cross-departmental collaboration, managing internal and external communications, and serving as the go-to resource for departmental software and systems. This position provides essential support to department specialists and helps streamline day-to-day operations to ensure programs run efficiently and with excellence.  The Operations Coordinator is responsible for actively living out CyLife’s mission, being a disciple maker and active member in a small group. 

ESSENTIAL DUTIES & RESPONSIBILITIES

●      Ensure clear and consistent communication within the Kids Min Department, across staff teams, and with external partners, including The Church.

●      Drive operational efficiency by designing, implementing, and continuously improving workflows, systems, and procedures.

●      Provide software support for the department, serving as the primary contact for platforms such as the website, Asana, Planning Center Online (PCO), Clearstream, and other relevant tools.

●      Oversee and manage the department’s daily operations, including task coordination, process management, and workflow execution.

●      Collaborate with cross-functional teams to enhance departmental tools, systems, and processes.

●      Coordinate cross-departmental efforts to ensure smooth and timely execution of projects and events.

●      Collect and manage departmental data, monitor key performance metrics, and prepare comprehensive reports to inform decision-making and identify areas for improvement.

●      Oversee departmental materials and inventory, maintain budget and ensure resources are allocated efficiently.

QUALIFICATIONS

• Fully committed follower of Jesus Christ
• An active member of CyLife Church (or willing to transfer membership).
• Demonstrate spiritual maturity and an ability to minister to others.
• Agree and act in accordance with CyLife Church beliefs and core values
• Proven experience in operations coordination, project management, or a similar administrative role
• Exceptional organizational, time-management, and multitasking skills
• Ability to communicate effectively orally and in writing with administration, staff, volunteers, and external individuals and entities.
• Collaboration skills to work effectively across departments
• Proficiency in software tools, including but not limited to Asana, Planning Center Online (PCO), Nucleus, Clearstream, and a willingness to learn new systems quickly
• Demonstrated experience of facility management and maintenance.
• High School diploma preferred

CORE VALUES/COMPETENCIES/ABILITIES We expect the Kids Ministry Operations Coordinator to model and live out the CyLife Church Core Values as they go about their work, as well as, help to support the staff to live out these Core Values as well.

CYLIFE STAFF CORE VALUES

1.     Fighting for Relationship

We are committed to fighting for authentic relationship and traveling light by extending grace and speaking truth in times of conflict and accountability. We will stay curious first in order to express trust, honor and respect to one another. We will choose to call you up and not out. We will be known by our love for one another!

2.     Servant Leadership/Humility (I am third)

We will strive to set the standard to be servant leaders by modeling Jesus’ life of coming to serve and not be served. We will do whatever it takes to get something done, no matter what our role or title. We will consistently seek input and feedback and humbly receive it, so we can grow personally and as a church.

3.     Team/Collaboration (Better together or Team First)

We are committed to a Team first attitude. We are stronger and better together, (which is why we value people over programs). Silo ministry is unacceptable, so we will collaborate with others so that we can get the best outcomes. We will collectively sacrifice and work together in order to have the greatest Kingdom impact.

4.     Fun/Don’t take ourselves too seriously

We strongly believe in having a lot of fun in what we do. We don’t take ourselves too seriously, and enjoy laughing a lot, especially at ourselves. We strive to use humor responsibly so that we don’t hurt relationships.

5.     Grit/Resiliency (We don’t quit)

We will persistently pursue excellence and go the extra mile in all matters. When things are hard, we will dig deep, have each

other’s back, and courageously do whatever it takes to finish what we set out to do.

6.     Be Responsible (Own it)

We will take full responsibility for our part in all matters. We will be responsible, respectful and accountable to one another. We will take initiative, seek solutions and seek constant improvement in our personal, spiritual and leadership development.

In addition to our Core Values.

·       You agree with and act in accordance with CyLife Church beliefs.

·       Able to maintain confidentiality in areas such as, staff meetings, shared testimonials, and other private matters.

·       Lives a life of spiritual maturity by faithfully attending church, prayer/devotional life, giving, serving, and participating in a small group focused on making disciples who go and make disciples of Jesus Christ. 

·       Must be personable and engaging, must work well with others in teams, demonstrating a high level of professionalism and integrity while inspiring trust and relational health.

·       Able to be flexible and personable in a fast-paced environment

PHYSICAL DEMANDS

·       Moderate physical activity performing somewhat strenuous daily activities of an administrative/office nature. 

·       Medium physical activity during Sunday mornings, which involves monitoring classrooms and attending to children, volunteers, and staff.

·       Must be able to lift, push, pull or carry up to 30 pounds without assistance and/or have the ability to assess the weight to ask for necessary assistance or to determine a safer method of moving the load. 

WORK ENVIRONMENT

Well-lighted, heated and/or air-conditioned indoor office setting with adequate ventilation. Typical schedule is Sunday – Thursday, as well as other times as required by the ministry workload and as directed by leadership.

Apply today by sending your application to jobs@cylifechurch.com